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Call for applications: Continuous Patient Education (CoPE)

Special call about Living & ageing with HIV (Quality of Life)

CoPE - Continuous Patient Education
CoPE - Continuous Patient Education

We are pleased to announce that a call for applications for CoPE is now open. Please find below detailed information on how to apply for this grant. The submission deadline is 1 November 2018 (23:59 CET).

What is CoPE?

The CoPE project is a funding mechanism that enables the production and translation of patient education materials, brochures and other resources related to HIV/AIDS & co-infections in multiple languages. More information about CoPE can be accessed here

Who can apply and receive a grant?

Any community-based organisation in the European and Central Asian region dealing with prevention and treatment of HIV/AIDS and co-infections can submit an application to CoPE. The selection is based on the soundness of the proposed project and available funding.

What type of publications are supported?

CoPE supports publications which:

  • Promote necessary, objective, reliable and up-to-date knowledge and skills about HIV/AIDS and co-infections among patients, patient groups, groups at-risk, and healthcare providers;

  • Raise awareness and appreciation of facts and issues related to HIV/AIDS treatment among PLWH (such as women, men who have sex with men, injecting drug users, sex workers, migrant communities and other groups at-risk);

  • Offer objective, scientifically-accurate, high-quality, patient-focused and user-friendly overview and summary of relevant health and treatment information on specific and generic HIV-related topics and issues;

  • Engage, support and empower local HIV-positive community for the preparation and development of necessary and relevant treatment materials.

The final format of the resource may be a printed brochure, booklet, handout etc. or an online document/website.

Specific focus for this call

This call is specifically focused on the topic of living and aging with HIV: how the interplay of the natural ageing process, long-term treatment and HIV itself may impact the quality of life of PLWH at different stages of their lives.

N.B. Only applications dealing with this topic or relevant aspects of it will be given consideration during the selection process.

This can include (but is not limited to) issues such as:

•          Increased risk of developing comorbidities (physical and mental)

•          The impact of long-term treatment and drug side-effects

•          Treatment, standards of care, patient centeredness and Patient-Reported Outcome Measures (PROMs)

•          Psychosocial issues related to depression, substance use, coping strategies and resilience

•          Stigma & discrimination

•          Specific issues related to children & adolescents living with HIV, adults or the elderly as well as key affected populations in all ages

•          Specific aspects related to sex and gender or IDU and ageing

•          Quality of life in terms of well-being, lifestyle, sexual & reproductive health

Application procedure

Please fill in and submit an application form online via this link: Please fill in all the sections of the application form in English. Incomplete applications will not be considered.

Submission Deadline

The deadline for submission is 1 November 2018 (23:59 CET).

Notification of selection outcome

The outcome of your application will be announced four weeks after the submission deadline.

Before applying

  • Map the existing resources in the local language and in English/other languages. An archive of the materials previously funded by CoPE is available here.

  • Define if you would like to translate an existing publication or develop something entirely new.

    • For a translation, ask for authorization from the original author for the use of the material. Specify the eventual changes you would like to make to the original (adapting it to the local context).

    • For a new publication, develop a summary of the main topics and themes covered. Make sure you have access to leading expert(s) in the field who can guarantee the accuracy of the information.

  • Make a detailed cost estimate of the cost of production of the publication, including writing/translating, proofreading, design & layout, printing and dissemination. The estimate should be based on actual quotes from different service providers. Please note that, if accepted, the CoPE grant is paid in two instalments: first 50% when a print-ready document is submitted and the remaining amount upon receipt of financial and narrative reports (incl. copies of all invoices and receipts).

  • Please note that currently the maximum amount that can be awarded for a CoPE grant is 2,800 EUR. Applications requesting lower amounts will be considered favourably in the selection process.

  • Make a realistic timeline for the production process. Please note that, if accepted, the project should be finalized within 3 months (for translations) or 6 months (for new publications) from the signing of the grant agreement. The final grant amount may be decreased in case of delay caused by the grantee. Therefore, make sure you and your collaborators are ready to start working instantaneously if your application is approved.

  • Draft a dissemination plan. The publication should be widely promoted (locally, regionally and nationally) via different channels.


If you have any questions regarding the CoPE project or the application form please contact Maria Dutarte (EATG Project Manager) at

Sponsorship  statement:

CoPE has been independently developed by EATG, and was made possible through sponsorship from ViiV Healthcare & Gilead Sciences. EATG acknowledges that the sponsors have not had any control or input into the structure or content of this project.

#CoPE, #LivingAgeingWithHIV, #HIVPublication



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